Position Description: Director of Business Services
Reports To: Superintendent
Terms of Employment: 12-Month Exempt, Administrative Compensation Plan Level A
Supervises: Food Services and Finance
General Statement of Responsibilities: Plans, develops, directs, coordinates and reviews district programs in the areas of financial planning & budget, payroll, accounts payable, purchasing and fixed assets, to ensure efficient and effective support for the educational process.
Essential and Principal Duties:
1. Manage all fiscal affairs for the district, under the direction of the Superintendent, including financial planning and reporting, debt service management and audit compliance.
2. Interprets new statutes, federal, state, auditor general, and department of education guidelines as they pertain to the district.
3. Responsible for the establishment and supervision of an accounting program adequate to record in detail all financial transactions in accordance with the Uniform System of Financial Records (U.S.F.R.).
4. Develops and administers the district annual Expenditure Budget; responsible for the Annual Financial Report; meets all state mandated deadlines and requirements pertaining to Budget and AFR reporting, dissemination and control; responsible for preparing additional financial reports as requested or required.
5. Supervises the Director of Finance, who oversees the accounts payable, student activities, fixed assets and warehouse functions of the district.
6. Responsible for the purchasing function; reviews equipment and supplies bidding and final costs; audits the requisition and purchase order process; produces monthly and periodic reports as requested or required.
7. Supervises the payroll function.
8. Monitors student enrollment data.
9. Supervises the Director of Food Service.
10. Works with the Human Resources Director to coordinate and integrate personnel and payroll and procedural controls.
11. Recommends the hiring, classification, placement, promotion, suspension, or termination of employees in the department; assures the development and operation of appropriate training programs, conducts evaluations of the performance of subordinates.
12. Recommends the establishment of and monitors the administration of financial records management and reporting procedures and techniques as it relates to the efficient functioning of the district.
13. Balances entries recorded in individual journals and ledgers; traces errors and records adjustments to revenues and expenditures posted to incorrect accounts; transfers data as necessary to general ledger.
14. Works with auditors during all audits of school district accounts.
15. Performs other tasks as assigned by the Superintendent.
Qualifications:
1. Bachelor’s Degree in Accounting, Business or related field (Required)
2. Minimum of five years in school finance administration (Required)
3. Minimum of three years of supervisory experience (Required)
4. Valid Arizona DPS IVP Fingerprint Clearance Card (Required)
5. Arizona Department of Education Administrative Certification (Preferred)
6. Knowledge of fund accounting
7. Experience in detailed budgetary planning and control
8. Knowledge of grants management
9. Knowledge of “Visions” software (Preferred)
10. Valid Arizona Driver's License
AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER
The Maricopa Unified School District 20 does not discriminate on the basis of race, color, national origin, sex, sexual orientation, age, religion, or disability in admission or access to, or treatment or employment in its educational programs or activities. The Maricopa Unified School District 20 is an equal opportunity employer in compliance with title IX of The Education Amendments of 1972 and Sec. 504 of the Rehabilitation Act of 1973
Applications and documentation requirements can be accessed from our website at www.maricopausd.org
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